Privacy Policy
Effective Date: April 1, 2026 | Last Updated: April 2026
Spectrum Analytics Consulting Inc. (“Spectrum Analytics,” “we,” “us,” or “our”) operates the website spectrumanalytics.org and the online training platform at learn.spectrumclinical.ai. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or purchase our services. Please read this policy carefully.
1. Information We Collect
We collect information you provide directly, including: name, email address, phone number, and mailing address when you submit intake forms or contact us; payment information processed securely through third-party payment processors (we do not store credit card numbers); course enrollment information including progress and completion data; and communications you send us. We also collect certain information automatically when you visit our site, including IP address, browser type, pages visited, and referring URLs through standard web analytics tools.
2. How We Use Your Information
We use the information we collect to: provide, operate, and maintain our website and services; process enrollments and payments for training courses; respond to inquiries and schedule clinical consultations; send administrative communications including receipts, course access information, and appointment reminders; comply with legal obligations including HIPAA requirements for clinical records; and improve our website and services. We do not sell your personal information to third parties.
3. Protected Health Information
If you are a clinical client or a family member seeking ABA therapy services, your health information is Protected Health Information (PHI) under HIPAA. The collection, use, and disclosure of PHI is governed by our separate Notice of Privacy Practices, which takes precedence over this Privacy Policy for all clinical information. Please review our HIPAA Notice at spectrumanalytics.org/hipaa-notice.
4. Cookies and Tracking
We use cookies and similar tracking technologies to improve your browsing experience. These include session cookies (deleted when you close your browser) and persistent cookies (stored until they expire or you delete them). You may disable cookies in your browser settings; however, some features of our site may not function properly without them. We use Google Analytics to understand aggregate usage patterns. Analytics data is anonymized and not linked to your personal identity.
5. Third-Party Services
We use trusted third-party services to operate our platform, including payment processors, email service providers, our LMS platform (Kajabi), and cloud infrastructure providers. Each third-party service has its own privacy policy. We require our service providers to handle your data in compliance with applicable law. We maintain HIPAA Business Associate Agreements with vendors who may access clinical information.
6. Children's Privacy
Our website and training courses are directed at adults (18+). We do not knowingly collect personal information directly from children under 13. Clinical records for minor clients receiving ABA therapy are maintained under HIPAA as Protected Health Information and are governed by our Notice of Privacy Practices. If you believe we have inadvertently collected information from a child, please contact us immediately.
7. Your Rights
Depending on your location, you may have rights regarding your personal data, including: the right to access the personal information we hold about you; the right to correct inaccurate information; the right to request deletion of your personal information (subject to legal retention requirements); and the right to opt out of marketing communications at any time by clicking "unsubscribe" in any email or contacting us directly. Clinical records subject to HIPAA are governed by the rights described in our HIPAA Notice.
8. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our website uses TLS encryption for data in transit. Clinical records are protected under HIPAA-compliant systems with access controls and audit logging. No system is 100% secure, and we cannot guarantee absolute security of your information.
9. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of material changes by posting the updated policy on this page with a new effective date. Your continued use of our website after changes are posted constitutes acceptance of the updated policy.
10. Contact Us
For questions about this Privacy Policy or to exercise your rights, contact us at: Spectrum Analytics Consulting Inc., Coconut Grove, Miami, FL 33133 | Phone: (786) 671-1601 | Email: privacy@spectrumanalytics.org