Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Effective Date: March 1, 2026
Our Commitment to Your Privacy
Spectrum Analytics Consulting Inc. is committed to protecting the privacy of your health information. We are required by law to maintain the privacy of Protected Health Information (PHI), to provide you with this Notice of our legal duties and privacy practices with respect to your PHI, and to notify you in the event of a breach of your unsecured PHI.
Our Legal Duties
We are required by law to maintain the privacy of your Protected Health Information (PHI), to provide you with notice of our legal duties and privacy practices with respect to your PHI, and to notify you following a breach of your unsecured PHI. We are required to abide by the terms of this Notice while it is in effect. We reserve the right to change the terms of this Notice and to make the new Notice provisions effective for all PHI that we maintain. Revised notices will be posted on our website and made available to you upon request.
How We May Use and Disclose Your Information
We may use and disclose your PHI for the following purposes:
Treatment: We may use your information to provide, coordinate, or manage your behavioral health care and related services. This includes sharing information with other healthcare providers involved in your care.
Payment: We may use and disclose your PHI to obtain payment for services we provide. This includes submitting claims to your insurance company and verifying coverage.
Healthcare Operations: We may use your PHI for our internal operations, such as quality improvement, staff training, compliance activities, and business management.
Your Rights
You have the following rights regarding your PHI:
Right to Access: You may request access to your PHI that we maintain.
Right to Amend: You may request that we amend your PHI if you believe it is incorrect or incomplete.
Right to an Accounting of Disclosures: You may request a list of certain disclosures we have made of your PHI.
Right to Request Restrictions: You may request restrictions on certain uses and disclosures of your PHI.
Right to Request Confidential Communications: You may request that we communicate with you in a certain way or at a certain location.
Right to a Copy of This Notice: You may request a paper copy of this Notice at any time.
Contact Information
If you have questions about this Notice or wish to exercise any of your rights, please contact our Privacy Officer:
Spectrum Analytics Consulting Inc.
Coconut Grove, Miami, FL 33133
Phone: (786) 671-1601
Email: privacy@spectrumanalytics.org
Filing a Complaint
If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.
Breach Notification
In the event of a breach of your unsecured PHI, we are required by law (45 CFR §164.404, as enacted under the Health Information Technology for Economic and Clinical Health (HITECH) Act) to notify you without unreasonable delay and in no case later than 60 calendar days after discovery of the breach.
The breach notification will include, to the extent possible: (1) a brief description of the breach, including the date of the breach and the date of discovery; (2) a description of the types of unsecured PHI involved; (3) steps you should take to protect yourself from potential harm; (4) a brief description of what we are doing to investigate the breach, mitigate harm, and prevent further breaches; and (5) contact information for you to ask questions or receive additional information.
If a breach affects 500 or more residents of a state or jurisdiction, we will also provide notice to prominent media outlets in that area. We will also notify the U.S. Department of Health and Human Services (HHS). For breaches affecting fewer than 500 individuals, we will maintain a log and report to HHS annually.